Approved by ACC on 4/3/07
Approved by the Faculty Senate 4/9/07 (with a minor amendment underlined)
ACC Policy regarding Online Approvals
Can a committee or subcommittee hold an online or email meeting?
Online or email meetings are generally discouraged, as there is no guarantee of a quorum, and not all members may be available or have the technology available to fairly undertake such a meeting. After business is discussed in a face-to-face meeting, a simple up/down vote on a question can be conducted via email, provided there is no objection from any member of the committee, and all members are notified and provided with an opportunity to vote. Electing a chair via email would be unusual but could occur under the above conditions with extenuating circumstances, such as electing the Chair of the Grievance committee.
Can a committee or subcommittee approve its minutes via email?
Committee minutes can be approved via email if all the committee members agree, and there is a time pressure to get minutes approved so they can be forwarded to an approving committee, or to meet some other deadline.
Can a committee or subcommittee conduct discussion of business as if it were holding a meeting via email?
Members of a committee sharing the email group can frequently or at any time discuss any topic they wish. However, any significant action or discussion of the official committee must eventually be conducted in a face to face meeting with a quorum.
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