back                                                                                                                                  Exhibit A  Amended (see p.3) and approved 10/11/04

WESTERN WASHINGTON UNIVERSITY

FACULTY SENATE MINUTES

Regular Meeting

September 27, 2004 

Jim Stewart, 2004-2005 Senate President, called the first Fall Quarter meeting of the Senate to order at 4:02 pm and welcomed Senators.  Senators approved minutes of the May 24, 2004 meeting, with an attached Legislative Report, as well as Standing Committee minutes.  Thirty-two (32) people were present including twenty-six (26) Senators, one (1) recorder, two (2) guests and three (3) ex officio members.  (See attached roster).

Approval of Minutes of May 24, 2004.

Senators approved the minutes of May 24, 2004 as written.

Items from the Chair

¨    President Stewart reviewed topics that the Executive Council had discussed at its Retreat, including tenure and promotion and the revised faculty grievance procedure. Stewart welcomed Rachel Zommick, President, Associated Students, and Dean Stephanie Salzman, Woodring, the Provost’s Council appointee to the Senate. 

 Items from the Administration

¨    University President Karen Morse expressed welcome and reported looking forward to working with the Senate in the coming year.  Morse referred Senators to FAST for her testimony before the HEC Board.

¨    Provost Bodman reported he has completed a yearly evaluation of Deans, Vice Provosts and others who report to him.

¨    Bodman distributed a document which Senators reviewed entitled “Report on the Retention and Distribution of Recruitment and Retention Funding for 2003-2005” which described the process Bodman followed following recommendations of the Senate’s Salary & Welfare committee. 

Motion to Create R&R Distribution Policy

Senators recognized that individual colleges had been given freedom to choose their own methods to distribute funds, and asked follow-up questions on what tools had been used, what became of these evaluation tools, and how could very different procedures be made more consistent. 

Senators acknowledged the need to reconsider the ways in which R&R moneys are distributed and to come up with a plan prior to the allocation of funds.

Ø          Ira Hyman made a motion, seconded by Lorraine Kasprisin, to ask the Salary and Welfare Committee to bring a policy to the Senate on allocating R&R monies in any possible future situation”, which passed. 

In further discussion before the vote, Senators asked if there was  any minor set of rules that could be applied.  Members asked for a preliminary report by the end of the quarter on a plan that can be applied as a model type of approach by all the colleges.  Senators emphasized the advantage in creating a “general” plan could be created in advance of any monies that were distributed.  Senators recognized they ought not to foreclose on kinds of suggestions Salary & Welfare might come up with, whether general or uniform, or decentralized. James Loucky called the question.  Following passage of the motion Jim Stewart thanked the Provost for his report 

Reading of Standing Committee Minutes (The following Standing Committee minutes were accepted):

       Academic Coordinating Commission Technology Committee, 5/11/04 - Accepted

       University Planning Council, 5/19/04 - Accepted.  

Senators pointed out UPC comments on Academic Technology’s relationship with the building committees.  David Bover, Chair, reported that this was on ATC’s agenda for its first meeting, October 6^th.  The challenge is to set up a formal mechanism to avoid the lack of consistency in university classroom planning.  It appears that no faculty from the Senate Technology Committee had input into classroom design and the tie-in to faculty teaching needs.

A.  Appointments and Elections, Jeff Newcomer, Officer

Appointments to Senate Standing Committees

Jeff Newcomer announced faculty vacancies on various committees, and requested Senators to advertise these among their constituents.  Openings will also be published in FAST.

Vacancies:   Faculty Senate – 1 representative from CBE, to replace Tom Goetzl, who resigned.

Senate Standing Committees – Grievance and Sanctions, 2 tenured faculty.  Especially requesting faculty from Huxley, Fairhaven, and College of Business and Economics

Academic Technology Committee, 2 from colleges (CST, and CHSS)

Other University committees – Student Judicial Appeals Board - At least 2 faculty (3 yr terms)

Members discussed membership in the Ad Hoc Committee on Evaluation of High Level Administrators which was charged in June 2004.  Jim Stewart reported that the following faculty had agreed to serve:  Former Senate Presidents Chris Suczek, John Purdy, and James Loucky.  David Patrick then volunteered from the Senate.  The faculty perception is that there ought to be meaningful input into this evaluation and faculty are aware of this; a report is requested by the end of Fall Quarter 2004.  James Loucky recommended sending the charge and membership back to the Senate Executive Council for further discussion and review, as a large membership may not be required.  Loucky reminded the Senate that this committee “is not to explore whether this evaluation is to be done – the faculty have already voiced their support of that (see minutes of May 24, 2004); but rather  this committee is to come up with a timetable and a procedure.”  Jim Stewart agreed to come back in two weeks with a full slate.

ACTION ITEMS – Handbook Revisions

EXECUTIVE COUNCIL MOTION 1

The Senate passed the following Motion from the Executive Council which revises the Faculty Handbook to include the Chairs of the Academic Coordinating Commission and the University Planning Council.  Some discussion ensued on voting privileges of members.  The following rationale was provided:  “The inclusion of the Chairs of the ACC and UPC on the Faculty Senate Executive Council will improve the coordination of faculty governance efforts on campus and with the Legislature.” 

Changes to Articles of the Constitution are to be voted on by the faculty. 

Article V:  Executive Council (p.67)

V.1     Membership.  The Executive Council consists of the officers of the Faculty Senate, one Faculty Senate member, the Faculty Legislative Representative, as voting members; elected by the Senate Legislative Committee, the Chair of the Academic Coordinating Commission, the Chair of the University Planning Council, and the past President of the Faculty Senate as a non-voting members.

EXECUTIVE COUNCIL MOTION 2

The Senate passed a Motion from the Executive Council to amend Bylaw 7.2 (Handbook) “to eliminate the Senate Legislative Committee and have those duties be carried out by the Faculty Senate Executive Council, while clarifying the election and roles of the Senate Legislative Representative and Deputy Senate Legislative Representative”.   The rationale presented is that the Senate Legislative Representative currently reports to both the Faculty Senate Executive Council and the Senate Legislative Committee.  The only significant role that the Senate Legislative Committee plays is to get information to/from the Senate Legislative Representative and the ACC, UPC, and SWC.  The addition of the chairs of the ACC and UPC to the Faculty Senate Executive Council makes the Senate Legislative Committee redundant and therefore unnecessary.  (Bylaws are voted on twice by the Faculty Senate, and must be published in FAST.)

BL7.2         Senate Legislative Committee Representatives (p. 70)

BL7.2.1     The Senate Legislative Committee shall consist… all struck-through until BL 7.2.3.

 BL7.2.3      BL7.2.1  In the Spring Quarter of each year one member of the Senate Legislative Committee shall be elected the Faculty Senate shall elect a Faculty Legislative Representative, and one member to the position of a Deputy Faculty Legislative Representative.

                   The Faculty Legislative Representative shall have the special responsibility to represent the Faculty of Western Washington University in relations with the Legislature and individual legislators.  He or she shall be guided by policies approved by the Faculty Senate upon recommendation from the Legislative Committee Executive Council.  The Deputy Faculty Legislative Representative shall assist the Faculty Legislative Representative in his or her duties. 

                   The Faculty Legislative Representative shall serve as a voting member of the Senate Executive Council.

                    The Faculty Legislative Representative shall receive released time of 0.5 FTE for two quarters or equivalent release from other duties to carry out the responsibilities of his/her office.

BL7.2.4 BL7.2.2    The Faculty Legislative Representative, the Deputy Legislative Representative, and the President-elect of the Faculty Senate shall constitute the delegation of the Faculty of Western Washington University to the Council of Faculty Representatives.             

BL7.2.5 BL7.2.3    The Committee Executive Council represents the interests of the faculty before the state legislature, its committees, and individual legislators.   The Committee Executive Council, through the Faculty Legislative Representative will establish and maintain an effective rapport with selected legislators, their respective staffs, and the legislature as a whole.  The Committee Executive Council will monitor legislative issues of interest to Western and report to the Faculty Senate on its findings and recommendations.  In order to avoid duplication of effort, the Committee Faculty Legislative Representative will seek to coordinate his/her legislative activities with those of Western's administration and the Council of Faculty Representatives.

BL7.2.6     Struck-through to the end of BL7.2.

Forum on Collective Bargaining

Senators discussed procedures by which the Senate could act as an unbiased clearinghouse to disseminate information from all sides on collective bargaining, particularly in response to faculty concerns.  Past President James Loucky commended the Provost for expressing an intent to ensure an open atmosphere for discussion and diversity of opinion.  Please forward your questions on the topic to Jim Stewart so responses from both sides can be included in FAQ sheets.  The Senate will host forums where opposing views can be presented.

Adjournment

Senators moved to adjourn at 5:58 p.m.

Written by Rose Marie Norton-Nader, Recorder,  9/27/04

                      _______________________________

                                                                                                           Lorraine Kasprisin, Secretary

Faculty Senate Roster 2004-2005

Article III.  Faculty Senate

The Faculty Senate is empowered to speak and act for the Faculty in University affairs with particular responsibility in the areas of curriculum, academic programs, Faculty salary, Faculty status, scholarly activities, and all matters relating to the welfare of Faculty, the education of students, and the academic mission of the University.

The Faculty Senate is limited to 30 voting members elected by the Faculty, and the President of the University, the Provost/Vice President for Academic Affairs of the University, and a college dean appointed by the Provost serving as Provost's Council representative as ex officio non-voting members.    (Faculty Handbook, page 55)