back                                                                                                                                                  Exhibit A Approved 9/27/04

WESTERN WASHINGTON UNIVERSITY

FACULTY SENATE MINUTES

Regular Meeting

May 24, 2004

James Loucky, President Pro Tem, called the first full meeting of the 2004-2005 Senate to order at 4:06 pm and took roll call.  Thirty-one (31) people were present including twenty-six (26) Senators, one (1) recorder, two (2) guests and two (2) ex officio members.  (See attached roster).

 Approval of Minutes of May 17, 2004.

Senators approved amended minutes of May 17, 2004.

 ELECTION OF OFFICERS.  James Stewart, 2004-2005 Senate President (effective June 22), conducted the election to the Executive Council.  The Senate voted unanimously to elect the following officers:

President: Jim Stewart, Physics/Astronomy (effective June 22, 2004)

Secretary:  Lorraine Kasprisin, Educational Foundations

Appointments & Elections Officer:  Jeff Newcomer, Engineering Technology

At-Large Representative: Ira Hyman, Psychology

Legislative Liaison:  Todd Donovan, Political Science

Interim Vice President:  David Patrick, Chemistry

No candidates have expressed willingness at this time to commit to serving as President in 2005-2006.  Stewart opened up the nominating process and sought volunteers to serve in an interim capacity.  David Patrick, Chemistry, was elected as Parliamentarian unanimously but declined to serve as President.  The Senate will continue to seek nominees from the faculty.  James Loucky continues to lead the Senate as President Pro Tem until June 21^st, 2004. 

 A.  Appointments and Elections, Kristen Parris, Officer

Appointments to Senate Standing Committees

By voice vote, Senators appointed the following faculty for one-year terms as Senate representatives to Standing Committees: 

Academic Coordinating Commission:  Jeff Newcomer, Engineering Technology; University Planning Council: Bertil Von Boer, Music; Academic Technology Committee: Michael Meehan, Computer Science.

Senators then appointed the following faculty to Standing Committees:

Academic Technology:  David Bover, Computer Science; and Steve Ross, Decision Science, 2-yr terms

Senate Legislative:  John Purdy, English, 3-yr term

Salary and Welfare:  Sara Weir, Political Science, 4-yr term

Grievance and Sanctions:  John Purdy, English; David Fewings, Finance & Marketing, Chris Wise, English, all three year terms

Senate Library Committee:  Steve Emory, Chemistry

Parris then reminded Senators that three vacancies still existed on the Grievance Committee, and that there were at least eight faculty positions open on the General Education Requirements committee, a Standing committee of the Academic Coordinating Commission, which will be involved in the implementation of GUR reform next year.

RESOLUTION IN APPRECIATION

James Stewart proposed a Resolution honoring James Loucky for his service as Senate President, which the Senate passed unanimously by acclamation (moved by Vice President Jim Stewart, seconded by Tom Read).

“Resolution of the Faculty Senate of Western Washington University For the Outstanding Service of James Loucky.

WHEREAS, James Loucky has served as Western Washington University’s Faculty Senate President

during the 2003-2004 academic year; and,

WHEREAS, James Loucky has proven to be an effective and judicious leader,  Who has served the University with dedication and humor, and who Has shown courage and vision in directing the Senate’s Deliberations on crucial issues throughout the 2003-2004 academic year; and

WHEREAS, the members of the Faculty Senate of Western Washington University  Are grateful to James Loucky for his commitment to shared governance, To broadening faculty participation in meaningful decision making Throughout the University, and to making the Faculty Senate Of Western Washington University such a force for Effective faculty governance,

BE IT THEREFORE RESOLVED, by the Faculty Senate of Western Washington University

At its regular meeting of May 24, 2004, that James Loucky be and hereby is

HONORED for his outstanding service as Faculty Senate President From June 23, 2003 to June 21, 2004.”

.

Items from the Chair

¨    President Loucky thanked President Morse, and reminded Senators of the President’s Dinner immediately following the meeting which will be held in SMATE at 6:15. 

¨     Loucky reported that the present bicycle policy is under review, and alerted Senators that academic and campus policy decisions are made during the summer.  Loucky emphasized that campus and classroom planning processes require full faculty involvement.

¨    Loucky welcomed James Sanders, new ASVP-Academic and thanked Maya Tomlin for her service.  Tomlin reported that there was success in the student voter awareness campaign, and that the AS is planning a second drive in October, when it is hoped that interest will reach a “fever pitch” prior to elections.

Items from the Administration

¨    President Morse thanked James for his service as Senate President, and applauded his successful efforts in opening up important conversations and issues.  Morse praised Loucky for the long hours and large amount of effort.

¨    Morse assured the Senate that despite unfounded reports in the local newspaper, no decisions had been made regarding Western’s presence on the waterfront.  Discussions are open-ended because of the opportunity to consider something new, but while there is plenty of conversation, no decisions have been made. 

¨    Provost Bodman reported on the deliberations of the Compact committee, and promised a full write-up to the Senate of its goals, funding levels, set of indicators, and report of regulatory environment.  Bodman expressed goals which he defined as 1) stable and predictable funding, linked to affordable access; 2) a set of quality parameters to report to the legislature; and 3) the elimination of certain reporting requirements.  The committee anticipates completing a draft document by the end of the quarter .  While the compact may not come about, Bodman concluded that this is an opportunity for us to define goals in our own terms and be ready when the legislature decides to bring a compact topic forward.

¨    Bodman reported that he has released funding for six faculty positions from last year and six new positions, and that he is awaiting internal budget information before reporting on all recaptured positions. 

Reading of Standing Committee Minutes (The following Standing Committee minutes were accepted):

       University Planning Council, 5/5/04

       Academic Technology Committee, 5/5/04

       Senate Library Committee, 4/16/04

Reports of Chairs of Senate Standing Committees

The Senate accepted the following semi-annual reports from Chairs of Senate Standing committees: 

ACADEMIC  COORDINATING COMMISSION – Thomas Downing, Chair

2003/2004 has been a very busy year for the ACC, and it isn’t over yet.  In addition to its usual task of vetting the actions of the committees that report to it, and this is by no means perfunctory -- in many cases it can take hours and require extensive communications with the Registrar, committee heads, faculty  and deans -- the Commission finally presented a new GUR Program to the Senate (which was approved by the Senate on May 17). The task that remains for the ACC is to formulate criteria for inclusion of courses in Writing II, First-Year Experience and Quantitative and Symbolic Reasoning. We hope to get these criteria to the departments, programs and colleges before the end of Spring Quarter to provide them guidance in making proposals early in the fall. Should the regularly scheduled May 25^th ACC meeting not prove sufficient for this task, we will hold a special meeting the following Tuesday.

ACADEMIC TECHNOLOGY COMMITTEE – David Bover, Chair

Bover reported to the Senate that the change to the charge has worked out well.  The ATC has continued to provide a valuable communication channel between faculty and the various bodies on campus that are responsible for planning and management of campus technology.  The committee received and reviewed the “2002-2003 Information Technology Status Report”, presented by the Vice Provost for Information and Telecommunications Services.  It has also reviewed reports on Banner database security, Blackboard software, and the Technical Coordinating Committee.  The committee has addressed constituent concerns on remote desktop software, computer security, and the selection of computer suppliers.  Through its chairman, the committee is participating in the planning and management of the Student Technology Center.

The committee met frequently during February to review and make recommendations on Student Technology Fee proposals.  In the latter part of the year, the committee has held extensive discussions on the increasing problem of spam and has made specific recommendations to the Faculty Senate on this matter.  The committee has also been conducting a review of the state of campus technology.  For this purpose, committee members have canvassed their constituent faculty for their views on those aspects of campus technology that they like most and those that they like least.  The outcome of this review is a better understanding of trends in the use of technologies, as an aid in the planning of campus services.

UNIVERSITY PLANNING COUNCIL – Rick Osen, Chair

The University Planning Council has focused its attention during Winter and Spring Quarters thusly:  1) analysis of, discussion on, and recommendations for university operating budget allocations (2004/05) and requests (2005/07); and, 2) information about and recommendations for capital budget requests and academic space. The following accomplishments are highlights of UPC’s activities. 

Operating Budget: 

¨       UPC Executive Committee served on the University Budget Advisory Committee (UBAC).

¨       UPC developed a list of items included in UBAC formulating the 2005/07 operating budget request.

¨       UPC developed a list of priorities to forward to UBAC for budget allocation recommendations for 2004/05.  The top two priorities, salary increases and additional tenure-track faculty positions, were funded.

¨       UPC began inquiries into self-sustaining budgets, amounting to 47% of the university’s total operating budget.

¨       UPC asked for and has received updates for the Indicators Project that UPC undertook in 2000/01.

UPC REPORT, cont’d

Capital Budget/Academic Space

¨       UPC Executive served on the Capital Budget Advisory Committee which submitted recommendations for the 2005/07 capital budget request and 2005-2015 capital budget plan.

¨       Every major building project will now have a member of UPC on its steering committee.   In conjunction with the Faculty Senate, UPC advocated for more faculty input in the design of general university classrooms in order to meet needs of flexibility and functionality.  Current planning shows these efforts successful.

Committee Plans

For 2004/05, UPC plans to continue involvement in budget and planning issues that are ongoing and emerging.  This includes: 1)  Oversight of operating budget issues and planning for budget allocation recommendations that may result out of the 2005 legislative session;  2)  Monitoring capital budget projects and academic space planning; 3) Thorough review of the Contingency Plan; 4)  Information gathering and discussion of various self-sustaining budgets; 5) Maintaining current “Indicators” and developing new indicators that may be useful for planning purposes.

SALARY AND WELFARE COMMITTEE – Paul Storer, Chair

This quarter, the S&W committee chair participated as an ex officio member of the Provost's Compact Working Group.   The committee has also been assembling data on the history of salary increases at the university.  On June 4, the committee will discuss the outcome of the Recruitment and Retention funds allocated by the Legislature and will also consider a constituent's request that the university allow faculty to contribute pre-tax dollars to a medical savings account.

SENATE LIBRARY COMMITTEE – Jeanne Armstrong, Chair

Allan Sleeman and Jeanne Armstrong attended the February 9 Faculty Senate meeting to request that the Senate indicate their support for adding an inflation factor to the library acquisitions budget. Due to the extreme inflation on database and serial subscriptions, the library budget for non subscriptions items is rapidly dwindling and serial subscriptions are also being cut dramatically. The Senate passed a motion recommending that the UPC consider this problem. Jeanne Armstrong as chair of the Senate Library Committee attended a meeting of the UPC that included the Senate Executive Council and representatives from the budget committee. There was support for addressing the problem of library inflation but insufficient resources to do so in the forthcoming fiscal year. 

The Senate Library Committee has decided to review the library acquisition allocation plan as another method of responding to the crisis. The SLC chair consulted with the Executive Council of the Faculty Senate and they recommended that the SLC form an ad hoc committee specifically to review the allocation plan since the current SLC does not have broad enough representation. This ad hoc committee has added Roger Anderson as a representative from the College of Sciences and Technology and Paul Englesberg as representative from the College of Education. In addition, Jeanne Armstrong and Alan Sleeman would continue to serve as ex officio members after their term on the SLC expires until the end of December 2004, which is the deadline for the review process.

 The SLC has begun discussing the goals for this review and deciding what data to include. A motion was passed at the May 14 meeting that we look at a set of data that would include student credit hours and FTEs by department or college, interlibrary loan statistics and journal costs.

SENATE LEGISLATIVE COMMITTEE – Jeff Newcomer, Chair

Jeff Newcomer reported he had forwarded his report but inexplicably it was lost in email cyberspace.  The report is attached to these minutes for acceptance at the September meeting.

ACTION ITEMS

Ad Hoc Committee on Climate

o        The Senate moved to return to a motion to establish an ad-hoc committee to recommend on faculty review of administrators which had been tabled at the May 17^th meeting. 

o        Senators had requested documentation on present procedures.  Provost Bodman distributed two documents, “Principles in the Evaluation of University Administrators”, and “2003-2004 Evaluation Form – WWU Administrators, Deans, Program Directors”.  Discussion ensued and President Morse described the processes employed in her office for confidential review.  Morse asked if the committee would be one on which administrators can participate. 

o        The Executive Council does feel it is appropriate to have administrative input and members commented that any faculty-generated review is collaborative with administration. 

o        Senators emphasized it would be important to see what other universities do.  One Senator supported the motion and explained that this would be the first time he sensed an avenue to express concerns about what administration does or does not do. 

o        Senators added that faculty perception ought to be that there is an opportunity for meaningful input into evaluation of administrators, and that faculty are aware of the opportunity for that input.  Current review procedures appear to be ad hoc, and not occurring on a particularly regular basis. 

o        Senators suggested that shared governance means that faculty get to share not only in the formulation of the rules, but in the creation of the structure.  Senators pointed out that there may be an incorrect perception that a job is an “entitlement” or a “sinecure”.  Other Senators suggested that  they would like to have more say to ensure that the university works in the interest of education, and were not particularly in favor of a survey that could result in a “popularity contest”.

o        After Senators acknowledged that they would like the topic to continue to be discussed in the open forum of the Senate, Ira Hyman called the question, seconded by Laura Laffrado, and Senators voted on the following:

“That the Faculty Senate establish and Ad Hoc Committee to review current evaluation procedures and to make recommendations for policy, procedures and schedule for faculty-generated evaluation of high-level administrators, and that results be submitted to the Senate by the end of Fall Quarter 2004.”

The Senate passed the motion unanimously (2 abstentions)

Executive Session.  Senators moved into Executive Session at 5:33 to prepare a summary letter of Senate actions which will be submitted by President Loucky to the Board of Trustees.

 Adjournment

Senators moved to adjourn at 6:03 p.m.

Written by Rose Marie Norton-Nader, Recorder, 5/24/04

                      _______________________________

                                                                                                            Lorraine Kasprisin, Secretary

Faculty Senate Roster 2004-2005