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A cyclic year position is defined by Higher Education Personnel Rule WAC 251-01-085 as follows: “A position scheduled to work less than twelve (12) full months each year, due to known, recurring periods in the annual cycle when the position is not needed.

The following information is provided to clarify the status of a cyclic year employee.

 If you have questions regarding the cyclic year position please contact Holly Karpstein, 650-3924.

Medical and dental insurance coverage continues during the scheduled cyclic leave without pay.  When cyclic leave is for an entire pay period or more, premiums will be collected in arrears for medical, optional life and long term disability insurance once you return to paid status.

 There is no loss of layoff seniority during scheduled cyclic leave without pay.

The incumbent will be informed, in writing, of scheduled periods of cyclic leave without pay at least fifteen (15) calendar days prior to the beginning of each annual cycle.

There is no change in the annual increment date due to scheduled leave without pay, unless leave without pay exceeds ninety (90) calendar days.

 Scheduled cyclic leave without pay will not be deducted when determining vacation accumulation rate.

 Vacation and sick leave credits are not earned during cyclic leave without pay which exceeds ten (10) working days in a calendar month.

 If additional work is required of a cyclic year position during an employee’s scheduled cyclic leave, the work must be offered to that employee before it is offered to anyone else, and they must be given three working days to decide to accept or to decline the work.

 Permanent status cyclic year employees may choose to be placed on transfer lists for twelve (12) month appointments.

 If a cyclic year position is abolished or reduced in working hours or months, employees shall have employment options only to comparable or less than comparable positions held by less senior employees.

 When a Trial Service or Probationary Period is interrupted by a scheduled cyclic leave without pay, which exceeds ten (10) working days, that period will be extended by the number of leave days taken.

 Employees will be paid for holidays during periods of scheduled cyclic leave without pay under the following conditions:

The employee must be scheduled to work during the month in which the holiday occurs.  AND

The employee must work or be in pay status on the last day of the work schedule.  AND

The scheduled work must occur prior to the holiday.

 Cyclic leave may have an impact on retirement service credit, under the Public Employees Retirement System and Teachers Retirement System.  Please refer to the PERS or TRS manual, or call the Department of Retirement Systems at 1-800-547-6657 or call the Benefits office at 650-7713

 Cyclic (CYC) Leave must be entered on the electronic time sheet or leave-in-advance sheet to avoid overpayments.  If Leave without pay (LNN) is entered in error while the employee is on cyclic leave seniority, increment date and insurance could be affected.