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Public assistance is vital to the fulfillment of the Center's mission in collecting
significant materials and in establishing a strong financial base. The Center welcomes
inquiries about the donation of archival materials that fall within its collection scope
and mission. Center staff will be happy to speak at greater length to interested parties
about evaluating materials and preparing them for transfer to the archives.
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The Center encourages its patrons and friends to consider financial donations such as
direct monetary donations, transfer of stocks and bonds, bequests, and matching grants.
All are much needed and gladly welcomed. Friends of the Center play a crucial role in
supporting the Center's initiatives through financial assistance. The levels are:
Benefactors ($2,500 or more), Patrons ($500-$2,499), Sponsors ($100-$499)and Associates ($25-$99).
Individuals or organizations interested in
assisting the Center's activities through financial donations for collection development,
programs, or publications may contact the Center Director or Archivist about possibilities,
procedures, and the benefits associated with the various patronage levels.
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The Center for Pacific Northwest Studies seeks to collect material the represents significant
developments in the region which stretches from Alaska to Northern California, from the Pacific
to the Rocky Mountains with a particular focus on northwest Washington, the Olympic Peninsula,
British Columbia and Alaska. Particular emphasis is given to the collection of material
documenting economic development, cultural and social history, and other unique and historically
significant trends in the region.
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Archives are records of enduring value generated by individuals, groups or associations.
The Center seeks material valuable to future scholars of the Pacific Northwest. The Center
does not seek records that document personal careers, organizational history, or general
research interests unless this material has a direct relation to the history and development
of the Pacific Northwest region.
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Appropriate records include primary source material, such as correspondence, photographs,
maps and architectural drawings, scrapbooks, diaries, sketches, financial records, oral
history interviews, drafts and manuscripts of publications, research notes and writings,
subject or project files, unique or annotated publications, audio and video tapes and
electronic records, artwork and ephemera which describe the region from earliest times
to the present.
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As the person who created the records, you are the one most familiar with their historical
and evidential value and with the filing system used to retrieve information from your records.
This information is crucial to the arrangement and description process that will ensure that
the records are available for future scholarship. You should follow the guidelines below
when preparing records for transfer to the Center:
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- Maintain the filing system already in place. Center staff will assist
in the boxing of all papers for transfer. The papers will be stored in the original order
that they were filed. If there is no filing system in place the files should be labeled
with identifying information, such as project title, correspondence, financial records,
subject files, etc.
- Remove duplicate materials.
- Remove publications and non-unique secondary sources, such as, books,
periodicals, and facsimiles of articles accessible at other locations.
- Remove any material that you do not want readily available for public access.
- Ensure that you have rights to all material that you intend to donate
to the Center, including but not limited to oral history interviews and photographs.
Include any relevant documentation with the transfer.
- Be prepared to sign a deed of gift to formally transfer ownership of
donated materials to the Center.
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