WWU Travel Services Announces the
e-Fill Travel Expense Voucher

Hello, Everyone,

The WWU Travel Desk has a new product to help you with your travel expense paperwork. The e-Fill Travel Expense Voucher is here!

What is it?
The e-Fill Travel Expense Voucher, or eTEV, is an Excel spreadsheet designed to mimic the current hard copy Travel Expense Voucher. This document is available from the Travel website: e-Fill TEV

How should I use it?
The eTEV can be filled in via computer, and then printed for signature routing. For now, users should still attach a hard copy Travel Expense Voucher, as that is how the document # will be assigned (the hard copy Travel Expense Voucher, may be left blank).

How is this different than the current hard copy Travel Expense Voucher?
The main difference between the eTEV and the hard copy Travel Expense Voucher, is the ability to type into it from your computer. However, the eTEV also has several handy features, which include:

• An extra page for “Other Expenses” (tab 2 of the document)
• Instructions (including links) for looking up per diem rates (tab 3 of the document)
• An Account Code reference (tab 4 of the document)
• A Lodging Exception reference (tab 5 of the document)
• Automatic calculation
• Extra room for comments
• Pop-up instructions for specific cells

Do I have to use this?
No. You may continue to use the hard copy Travel Expense Voucher and the Mileage & Day Trip Expense Voucher Web Form. However, the Travel Desk will only accept these two versions of the Travel Expense Voucher, and the eTEV. If your department traditionally uses your own spreadsheet, you may no longer submit those as the pay document.

Do you have any hints for using this?
Yes, a few.

• This document is legal sized. Please be sure to put legal sized paper into your printer, before you begin printing
• Feel free to save the document to your computer for re-use, but please check back to the travel website for newer versions (we’ll update it every time there is a change in reimbursement rates, etc.)
• If you have suggestions or comments about the form, feel free to email them to travel.esign@wwu.edu